About the Company
The British Columbia Public Service Agency is the HR backbone for the Government of British Columbia, supporting a diverse range of ministries and agencies that deliver vital public services. We are committed to fostering a progressive, inclusive, and safe environment for our employees, enabling them to make a meaningful difference in the lives of British Columbians. Join us in contributing to public safety and community well-being through essential administrative support.
Job Description
Are you looking to kickstart a meaningful career in public service? We are seeking a dedicated and organized Trainee Probation Office Administrator to join our team in North Vancouver. This entry-level position offers a unique opportunity to contribute to the provincial justice system by providing crucial administrative support to probation officers and staff. You will play a key role in ensuring the smooth operation of the probation office, maintaining accurate records, and facilitating effective communication within the department and with the public. If you are detail-oriented, possess excellent communication skills, and are eager to learn, this rewarding career path is for you.
Key Responsibilities
- Manage and organize probation officers' schedules, appointments, and court calendars.
- Maintain and update confidential client files, databases, and other sensitive records with accuracy and discretion.
- Prepare, format, and process a variety of documents including court orders, reports, correspondence, and statistical data.
- Handle incoming and outgoing communications, including phone calls, emails, and mail, directing inquiries appropriately.
- Provide front-desk reception duties, greeting visitors, and directing them to the appropriate personnel.
- Assist with general office administration tasks such as ordering supplies, filing, photocopying, and maintaining office equipment.
- Liaise with internal departments, legal professionals, community agencies, and the public.
- Adhere to all provincial government policies, procedures, and security protocols.
Required Skills
- High school diploma or equivalent.
- Exceptional organizational and time management abilities.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to maintain strict confidentiality and handle sensitive information.
- Attention to detail and a high level of accuracy.
- A positive attitude and a willingness to learn and adapt.
Preferred Qualifications
- Post-secondary education or certification in office administration, legal administration, or a related field.
- Previous administrative or office experience, particularly within a public service or legal environment.
- Familiarity with record management systems and data entry practices.
- Basic understanding of the criminal justice system or related government functions.
Perks & Benefits
- Comprehensive health and dental benefits plan.
- Pension plan with employer contributions.
- Generous paid vacation and sick leave.
- Opportunities for professional development and career advancement within the BC Public Service.
- Supportive and collaborative work environment.
- Meaningful work contributing to public safety and community well-being.
- Job stability within the provincial government.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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