Administrative Records Clerk – High Accuracy Role

About the Company

AdventHealth is a faith-based, non-profit healthcare system with a mission to Extend the Healing Ministry of Christ. We are one of the largest health systems in the United States, with a network of hospitals, urgent care centers, and physician practices across Florida and beyond. Our commitment is to whole-person care, focusing on the physical, emotional, and spiritual needs of every patient. We believe that caring for our team members is essential to our success, offering a supportive environment for professional growth and personal well-being.

Job Description

We are seeking a highly meticulous and dedicated Administrative Records Clerk to join our team in Zephyrhills, Florida. In this crucial role, you will be responsible for maintaining the integrity, organization, and accessibility of vital records within our healthcare system. The ideal candidate will possess exceptional attention to detail, a strong commitment to accuracy, and a solid understanding of data privacy regulations. This position requires someone who thrives in an organized environment, can handle sensitive information with discretion, and contributes to the efficient flow of administrative processes.

Key Responsibilities

• Accurately file, retrieve, and maintain patient and administrative records, both physical and digital.
• Perform data entry with an emphasis on high accuracy and completeness.
• Ensure all records are properly indexed and cataloged according to established protocols.
• Conduct regular audits of records to identify and correct discrepancies.
• Respond to requests for information from authorized personnel while adhering to strict confidentiality guidelines (e.g., HIPAA).
• Prepare documents for scanning, archiving, or destruction as per company policies and regulatory requirements.
• Assist in the development and implementation of new record-keeping systems or procedures.
• Manage office supplies related to records management and maintain a tidy work area.
• Collaborate with other departments to ensure seamless information exchange and record accessibility.
• Provide administrative support as needed, including answering phones and managing correspondence.

Required Skills

• High school diploma or equivalent.
• Minimum of 1 year of experience in an administrative or data entry role, preferably in a records-intensive environment.
• Proven ability to maintain extreme accuracy and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational and time management skills.
• Strong understanding of confidentiality principles and data security best practices (e.g., HIPAA).
• Ability to work independently and as part of a team.
• Effective written and verbal communication skills.

Preferred Qualifications

• Associate's degree in Business Administration, Healthcare Administration, or a related field.
• Experience with electronic health records (EHR) systems or document management software.
• Knowledge of medical terminology.
• Certification in records management or data entry.

Perks & Benefits

• Comprehensive health, dental, and vision insurance.
• Paid time off and holidays.
• 403(b) retirement plan with company match.
• Tuition reimbursement program.
• Employee assistance program.
• Wellness programs and resources.
• Opportunities for career growth and professional development.
• Discount programs for various services and products.

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