About the Company
Anne-Sophie Bérubé Notaire Inc. is a respected notary firm based in Sept-Îles, Quebec, dedicated to providing comprehensive and professional legal services in areas such as real estate, wills, estates, and corporate law. We pride ourselves on our commitment to client satisfaction and fostering a supportive, growth-oriented environment for our team members.
Job Description
Are you looking to launch your career in the legal field? Anne-Sophie Bérubé Notaire Inc. is seeking a dedicated and enthusiastic Notary Public Assistant to join our team in Sept-Îles. This entry-level position is perfect for individuals eager to learn the intricacies of legal administration and notary services. You will receive comprehensive training and support to develop essential skills, contributing to the smooth operation of our office and the delivery of high-quality client services. This is an exceptional opportunity for a motivated individual to gain hands-on experience and grow within a professional legal environment.
Key Responsibilities
- Provide administrative support to notaries, including document preparation and file management.
- Assist with client communication, scheduling appointments, and managing correspondence.
- Organize and maintain physical and electronic client files with strict confidentiality.
- Prepare and format legal documents, ensuring accuracy and compliance with legal standards.
- Process incoming and outgoing mail, faxes, and emails.
- Conduct basic legal research under supervision.
- Perform general office duties such as photocopying, scanning, and data entry.
- Learn and apply notary best practices and relevant legal procedures.
Required Skills
- High school diploma or equivalent.
- Excellent organizational skills and attention to detail.
- Strong written and verbal communication skills in French and English (bilingualism is a significant asset in Quebec).
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to learn new software and legal procedures quickly.
- A strong work ethic and a desire to learn and grow within the legal profession.
- Ability to maintain strict confidentiality.
Preferred Qualifications
- Previous administrative or office support experience (even non-legal).
- Some post-secondary education, particularly in a legal or administrative field.
- Familiarity with legal terminology or legal office procedures.
Perks & Benefits
- Comprehensive training program for legal administration and notary services.
- Opportunities for professional development and career advancement.
- Supportive and collaborative team environment.
- Competitive salary and benefits package.
- Paid time off and holidays.
- Exposure to various aspects of legal practice.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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