Department of Education Clerical Assistant – Term Time

About the Company

Waterbury Public Schools is dedicated to providing an exceptional educational experience for all students within the city of Waterbury, Connecticut. We are committed to fostering a supportive and dynamic learning environment, ensuring every child has the opportunity to thrive academically, socially, and emotionally. Our administrative and support staff are crucial to the smooth operation of our schools and central office, enabling our educators to focus on their primary mission.

Job Description

We are seeking a dedicated and organized Clerical Assistant to join our Department of Education team. This vital role supports the administrative functions of our department, ensuring efficient operations particularly during term time. The successful candidate will be responsible for a variety of clerical duties, providing essential support to staff, faculty, and the public. This position requires strong organizational skills, attention to detail, and a professional demeanor in a busy educational environment.

Key Responsibilities

• Manage and maintain accurate student records, faculty files, and general office documentation.
• Prepare, proofread, and distribute correspondence, reports, memos, and other documents.
• Answer and direct phone calls, greet visitors, and provide information to inquiries in a professional manner.
• Schedule appointments, meetings, and manage calendars for department staff.
• Assist with data entry, spreadsheet management, and basic database operations.
• Handle incoming and outgoing mail, packages, and deliveries.
• Order and maintain office supplies, ensuring adequate stock levels.
• Support event coordination and logistical arrangements for departmental activities.
• Perform general administrative tasks as assigned to ensure smooth office functioning.

Required Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational abilities and attention to detail.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Proven ability to maintain confidentiality and handle sensitive information with discretion.
• Customer service-oriented approach with a professional and friendly demeanor.

Preferred Qualifications

• Previous experience in an educational or public sector administrative role.
• Familiarity with school administrative software or student information systems.
• Associate’s degree in office administration, business, or a related field.

Perks & Benefits

• Comprehensive health, dental, and vision insurance.
• Participation in a state retirement plan.
• Generous paid time off, including holidays and sick leave.
• Professional development opportunities.
• Supportive work environment within the education sector.
• Term-time schedule aligned with the academic year.

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