Assisted Living Admin – Local Role, Comprehensive Benefits

About the Company

Shannex is a leading provider of senior living accommodations and services in Nova Scotia, New Brunswick, and Ontario. We are committed to creating communities where residents thrive, offering a continuum of care that includes retirement living, assisted living, and long-term care. Our mission is to lead the way to better living by providing excellent care, service, and choices to residents and their families.

Job Description

We are seeking a dedicated and compassionate Assisted Living Admin to join our team in Halifax. This full-time, on-site role is crucial for ensuring the smooth daily operations of our assisted living facility. The successful candidate will provide essential administrative support, manage resident information, coordinate with staff and families, and contribute to a positive and supportive environment for our residents. If you are organized, detail-oriented, and passionate about making a difference in the lives of seniors, we encourage you to apply.

Key Responsibilities

• Manage and maintain accurate resident records, including admissions, discharges, and medical information, ensuring strict confidentiality.
• Serve as the primary point of contact for residents, their families, and external visitors, providing friendly and professional assistance.
• Coordinate appointments, meetings, and events for residents and staff, managing calendars effectively.
• Prepare and distribute communications, memos, and reports as required.
• Process invoices, manage office supplies, and handle general office management tasks.
• Assist with scheduling staff shifts and tracking attendance.
• Support the management team with various administrative projects and tasks.
• Ensure compliance with all relevant policies, procedures, and regulatory requirements.
• Maintain a welcoming and organized front office environment.

Required Skills

• Minimum of 2 years of administrative experience, preferably in a healthcare or elder care setting.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational and time management skills with the ability to prioritize tasks effectively.
• Strong verbal and written communication skills.
• High level of professionalism, discretion, and ability to handle sensitive information confidentially.
• Ability to work independently and as part of a team.
• Compassionate and patient demeanor with a genuine interest in supporting seniors.

Preferred Qualifications

• Post-secondary education in Office Administration, Business Management, or a related field.
• Experience with resident management software (e.g., electronic health records).
• Knowledge of healthcare terminology and regulations.
• First Aid and CPR certification.

Perks & Benefits

• Comprehensive health and dental benefits package.
• Generous paid time off and vacation policy.
• Employee assistance program (EAP).
• Opportunities for professional development and continuing education.
• Supportive and collaborative work environment.
• Meaningful work making a direct impact on the lives of seniors.
• On-site parking.

Apply Now