Department Assistant – Corporate Head Office

About the Company

Kaiser Permanente is one of the largest not-for-profit healthcare plans in the United States, serving millions of members. Dedicated to providing high-quality, affordable healthcare services and improving the health of our communities, we are recognized for our integrated care model and commitment to innovation. Join a team where your contributions support a mission of total health.

Job Description

We are seeking a proactive and highly organized Department Assistant to join our Corporate Head Office team in Downey, CA. This pivotal role provides comprehensive administrative support to a specific department, ensuring smooth operations and efficient workflow. The ideal candidate will be a detail-oriented professional with excellent communication skills and a strong ability to manage multiple tasks simultaneously in a fast-paced corporate environment.

Key Responsibilities

• Provide administrative support, including scheduling appointments, managing calendars, and coordinating meetings.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Organize and maintain department files and records, ensuring confidentiality and accessibility.
• Manage incoming and outgoing communications, including phone calls, emails, and mail.
• Assist with departmental projects, research, and data compilation as needed.
• Process invoices, expense reports, and other financial documents accurately and in a timely manner.
• Order and maintain office supplies and equipment inventory.
• Serve as a primary point of contact for internal and external inquiries related to the department.
• Facilitate travel arrangements and expense reimbursements for department staff.

Required Skills

• Minimum of 2 years of administrative support experience in a corporate setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Ability to work independently and as part of a team.
• High level of professionalism and discretion.
• Proven ability to handle confidential information with integrity.

Preferred Qualifications

• Associate's degree or equivalent experience.
• Experience with enterprise resource planning (ERP) systems or similar software.
• Prior experience in the healthcare industry.
• Familiarity with project management principles.

Perks & Benefits

• Comprehensive medical, dental, and vision insurance.
• Paid time off and holidays.
• 401(k) retirement plan with company match.
• Life insurance and disability benefits.
• Employee wellness programs.
• Professional development and growth opportunities.
• Tuition reimbursement.
• Employee assistance program.

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