Student Administrative Executive – Entry Level Path

About the Company

Weber State University is a comprehensive public university committed to providing exceptional learning experiences. Located in Ogden, Utah, we serve a diverse student body across a wide range of academic programs. Our mission is to inspire individuals to achieve their educational goals, succeed in their careers, and lead lives of purpose. We foster a collaborative and supportive environment where staff are valued contributors to student success and institutional excellence. Join our team and be part of an institution dedicated to making a difference in the lives of our students and community.

Job Description

Weber State University is seeking a highly motivated and organized individual for an Entry Level Path as a Student Administrative Executive. This is an excellent opportunity for someone beginning their professional career, offering comprehensive training and a supportive environment to develop essential administrative skills. The successful candidate will provide crucial administrative support to a department, ensuring efficient daily operations and contributing to a positive experience for our students, faculty, and staff. This role is designed for growth, providing a foundational understanding of university administration and pathways for future advancement.

Key Responsibilities

• Provide administrative support, including scheduling appointments, managing calendars, and organizing meetings.
• Assist with data entry, maintaining accurate records, and preparing reports.
• Handle incoming calls, emails, and inquiries, directing them to the appropriate personnel.
• Prepare and distribute correspondence, memoranda, and other documents.
• Maintain office supplies inventory and place orders as needed.
• Assist in the coordination of events, workshops, and student activities.
• Support students with general inquiries and guide them to relevant university resources.
• Ensure the confidentiality and security of sensitive information.
• Perform general clerical duties such as photocopying, scanning, and filing.

Required Skills

• High school diploma or equivalent.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational abilities and attention to detail.
• Ability to manage multiple tasks and prioritize effectively.
• A proactive and positive attitude with a strong willingness to learn.
• Ability to work independently and as part of a team.

Preferred Qualifications

• Associate’s degree or some college coursework completed.
• Previous experience in an office or customer service environment.
• Familiarity with university systems or academic settings.
• Experience with database management or student information systems.

Perks & Benefits

• Comprehensive health, dental, and vision insurance.
• Generous paid time off (vacation, sick leave, holidays).
• Tuition reduction benefits for employees and eligible family members.
• Participation in a robust retirement plan with employer contributions.
• Access to university facilities including fitness centers and libraries.
• Opportunities for professional development and continuous learning.
• Supportive and collaborative work environment.
• Employee assistance program.

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