About the Company
The Wisconsin Geological and Natural History Survey (WGNHS), a part of the University of Wisconsin-Madison Extension, serves the people of Wisconsin by providing unbiased scientific information about the state’s geology, water, mineral, and biological resources. We conduct research, provide public education, and offer expert consultation to support informed decision-making for resource management, environmental protection, and economic development. Our team is dedicated to understanding and communicating Wisconsin’s natural heritage for current and future generations.
Job Description
We are seeking a highly organized and detail-oriented State Geological Survey Assistant to join our team in Madison, Wisconsin. This crucial role provides administrative support to our geological staff and plays a key part in managing government benefits information for our employees. The ideal candidate will assist with data compilation, record-keeping, and general office duties, while also acting as a liaison for employee benefit inquiries and documentation. This is an excellent opportunity for an individual with strong administrative skills and an interest in public service and scientific support.
Key Responsibilities
- Provide comprehensive administrative support to geological staff, including scheduling, correspondence, and report preparation.
- Assist with the organization and maintenance of geological data, maps, and samples.
- Serve as the primary point of contact for employee inquiries regarding state government benefits (health, retirement, leave, etc.).
- Process and maintain accurate employee benefit records and ensure compliance with state regulations.
- Coordinate with state human resources departments on benefit enrollment, changes, and terminations.
- Manage office supplies, equipment, and general facility needs.
- Compile and format data for presentations, publications, and outreach materials.
- Handle incoming communications, including phone calls and emails, directing them to appropriate personnel.
Required Skills
- Strong organizational and multitasking abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent written and verbal communication skills.
- Demonstrated ability to maintain confidentiality and handle sensitive information.
- Attention to detail and accuracy in record-keeping.
- Ability to work effectively both independently and as part of a team.
Preferred Qualifications
- Associate's degree in Office Administration, Business, or a related field.
- Previous experience in a government or public sector administrative role.
- Familiarity with state government benefits programs.
- Basic understanding of geological concepts or environmental science.
- Experience with database management systems.
Perks & Benefits
- Comprehensive State of Wisconsin health insurance plans (medical, dental, vision).
- Generous paid time off, including vacation, sick leave, and holidays.
- Participation in the Wisconsin Retirement System (WRS).
- Life insurance and long-term disability options.
- Access to professional development and training opportunities.
- Supportive and collaborative work environment.
- Contribution to meaningful scientific research and public service.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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