About the Company
Kaiser Permanente is one of the largest not-for-profit healthcare plans in the United States, serving millions of members. We are committed to providing high-quality, affordable healthcare services and improving the health of our members and the communities we serve. Our integrated healthcare model encompasses hospitals, medical centers, and a comprehensive network of physicians and healthcare professionals.
Job Description
We are seeking a highly organized and detail-oriented Administrative Specialist with a strong focus on project management support to join our team in Fresno, CA. In this vital role, you will provide comprehensive administrative support to project managers and teams, ensuring the smooth execution of various initiatives. You will be instrumental in managing project documentation, coordinating meetings, tracking progress, and facilitating communication to keep projects on schedule and within scope. This position requires excellent communication skills, a proactive approach, and the ability to thrive in a fast-paced environment.
Key Responsibilities
- Provide administrative support to project managers and project teams, including scheduling meetings, preparing agendas, and taking minutes.
- Manage and organize project documentation, files, and records, ensuring easy accessibility and compliance.
- Assist with tracking project timelines, milestones, and deliverables, and report on project status as required.
- Coordinate resources, schedules, and information to support various project activities.
- Facilitate internal and external communication related to projects, acting as a liaison between stakeholders.
- Prepare reports, presentations, and correspondence related to project activities and progress.
- Support budget tracking and expense processing for project-related costs.
- Identify and resolve administrative issues and challenges related to project execution.
- Assist with onboarding new project team members and managing access to project tools and systems.
Required Skills
- Minimum of 3 years of administrative support experience, with at least 1 year in a project-focused role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Ability to manage multiple tasks and prioritize effectively.
- Demonstrated ability to work independently and as part of a team.
- Strong problem-solving abilities.
Preferred Qualifications
- Associate's degree in Business Administration, Project Management, or a related field.
- Experience with project management software (e.g., Jira, Asana, Microsoft Project).
- Familiarity with healthcare industry terminology and processes.
- Certification in administrative support or project coordination (e.g., CAPM, PMP associate).
Perks & Benefits
- Comprehensive health, dental, and vision insurance.
- Paid time off and holidays.
- 401(k) retirement plan with company match.
- Tuition reimbursement and professional development opportunities.
- Wellness programs and employee assistance program.
- Life and disability insurance.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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