Virtual Office Coordinator – Corporate WFH Role

About the Company

Chubb is the world’s largest publicly traded property and casualty insurance company. With operations in 54 countries and territories, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance and life insurance to a diverse group of clients. As an underwriting company, we assess, assume and manage risk with insight and discipline. We service and pay our claims fairly and promptly. We combine the precision of craftsmanship with decades of experience to deliver superior service and products to our customers.

Job Description

We are seeking a highly organized and proactive Virtual Office Coordinator to join our global team. This is a crucial remote role responsible for ensuring the seamless operation of our virtual corporate environment, providing comprehensive administrative support, and facilitating effective communication across various departments. The ideal candidate will be a self-starter with exceptional attention to detail and strong technical proficiency, capable of managing multiple tasks independently within a dynamic, fast-paced setting.

Key Responsibilities

• Manage and organize virtual calendars, scheduling meetings, and coordinating appointments across different time zones.
• Prepare and distribute virtual meeting agendas, take detailed minutes, and follow up on action items.
• Handle email correspondence, manage inquiries, and route communications to appropriate team members.
• Maintain and update virtual filing systems, databases, and digital records with accuracy and confidentiality.
• Assist with the preparation of reports, presentations, and other documents using various software applications.
• Coordinate virtual events, workshops, and team-building activities.
• Support onboarding processes for new remote employees, ensuring they have access to necessary tools and resources.
• Serve as a primary point of contact for internal and external stakeholders for administrative matters.
• Proactively identify and implement improvements to virtual office processes and workflows.
• Manage virtual office supplies and equipment requests, ensuring timely delivery for remote teams.

Required Skills

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Microsoft Teams, Zoom).
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities, with a keen eye for detail.
• Ability to work independently and manage multiple priorities in a remote setting.
• Proven experience in an administrative or coordination role.
• Familiarity with virtual communication etiquette and best practices.
• High level of professionalism and discretion when handling confidential information.

Preferred Qualifications

• Associate’s or Bachelor’s degree in Business Administration, Communications, or a related field.
• Experience working in a large, global corporate environment.
• Familiarity with project management software (e.g., Asana, Trello).
• Certification in administrative professional training.

Perks & Benefits

• Competitive salary and performance-based bonuses.
• Comprehensive health, dental, and vision insurance plans.
• Generous paid time off, including holidays and sick leave.
• 401(k) matching program.
• Opportunities for professional development and career growth.
• Work-from-home stipend for office setup and utilities.
• Employee wellness programs and resources.
• A supportive and inclusive remote work culture.

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