About the Company
California State Polytechnic University, Pomona (Cal Poly Pomona) is a nationally recognized leader in higher education, part of the distinguished 23-campus California State University system. Known for its learn-by-doing philosophy, Cal Poly Pomona offers a hands-on approach to learning across a wide range of disciplines, fostering innovation, creativity, and career readiness. We are committed to student success, diversity, and community engagement. Join our dedicated team and contribute to an environment where every individual can thrive.
Job Description
We are seeking a highly motivated and enthusiastic Student Administrative Executive to join our dynamic team. This entry-level position is perfect for individuals eager to begin a career in administrative support within a bustling academic environment. As a Student Administrative Executive, you will play a crucial role in ensuring the smooth and efficient operation of our department, providing essential support to staff, faculty, and students. This path offers comprehensive training and opportunities for growth, making it an ideal stepping stone for a successful career. If you are organized, detail-oriented, and possess excellent communication skills, we encourage you to apply and become an integral part of our university community.
Key Responsibilities
- Provide general administrative support, including data entry, filing, copying, and scanning documents.
- Assist with scheduling appointments, meetings, and managing calendars.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Manage incoming and outgoing communications, including mail, email, and phone calls.
- Maintain accurate records and databases.
- Order and manage office supplies, ensuring adequate stock levels.
- Support event coordination and logistics for departmental activities.
- Assist students and visitors with general inquiries and direct them to appropriate resources.
- Contribute to a positive and organized office environment.
Required Skills
- High school diploma or equivalent.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent organizational and time management skills.
- Strong verbal and written communication abilities.
- Ability to work independently and as part of a team.
- Attention to detail and accuracy.
- Customer service-oriented mindset.
Preferred Qualifications
- Currently enrolled in or recently graduated from a higher education program.
- Previous experience in an office or administrative setting (even volunteer or internship).
- Familiarity with university administrative procedures.
- Ability to learn new software systems quickly.
Perks & Benefits
- Comprehensive health, dental, and vision insurance.
- Paid time off, including holidays and sick leave.
- Generous retirement plans (CalPERS).
- Tuition fee waiver program for eligible employees and dependents.
- Professional development and training opportunities.
- Access to university facilities and programs.
- Supportive and collaborative work environment.
- On-site dining options and campus amenities.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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