About the Company
Iron Mountain is a global leader in innovative solutions for storing, protecting, and managing information and assets. Trusted by organizations worldwide, we help safeguard billions of assets, from vital records and data to cultural artifacts and geological samples. We’re committed to helping our customers unlock value from their information through digital transformation, secure storage, and sustainable practices. Join our team and be part of a company that is shaping the future of information management.
Job Description
We are seeking a diligent and detail-oriented Records Management Assistant with a focus on AI and digital data to join our team in Murrieta, CA. In this role, you will play a crucial part in managing and organizing digital records, ensuring data integrity, and supporting the implementation of AI-driven solutions for enhanced records processing. You will work with various digital platforms and tools, assisting in the classification, retrieval, and archiving of critical information. The ideal candidate will have a strong understanding of data management principles, an interest in artificial intelligence, and a commitment to maintaining the highest standards of accuracy and confidentiality. This position offers an exciting opportunity to contribute to modernizing our records management practices.
Key Responsibilities
- Assist in the digital conversion, indexing, and categorization of physical records.
- Manage and maintain digital document repositories, ensuring data accuracy and accessibility.
- Support the implementation and optimization of AI tools for data extraction, classification, and search functionalities.
- Perform quality checks on digital data to ensure compliance with company standards and regulatory requirements.
- Collaborate with IT and data science teams to troubleshoot data-related issues and improve digital workflows.
- Process requests for information retrieval, ensuring timely and secure access to digital records.
- Assist in developing and documenting records management procedures, with an emphasis on digital data governance.
- Participate in training sessions to stay updated on emerging technologies and best practices in AI and data management.
- Handle confidential information with the utmost discretion and integrity.
- Prepare reports on digital record status, access logs, and system performance.
Required Skills
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- Familiarity with digital document management systems (DMS) or enterprise content management (ECM) platforms.
- Basic understanding of data organization, indexing, and retrieval principles.
- Excellent attention to detail and strong organizational skills.
- Ability to work independently and as part of a team.
- Strong written and verbal communication skills.
- Demonstrated interest in artificial intelligence and its application in data management.
- High school diploma or equivalent.
Preferred Qualifications
- Associate's degree in Information Technology, Library Science, or a related field.
- 1-2 years of experience in records management, data entry, or administrative support roles.
- Experience with AI-powered data processing tools or platforms.
- Knowledge of data privacy regulations (e.g., GDPR, CCPA).
- Experience in a fast-paced corporate environment.
Perks & Benefits
- Comprehensive health, dental, and vision insurance.
- Paid time off (vacation, sick leave, holidays).
- 401(k) retirement plan with company match.
- Life and disability insurance.
- Employee assistance program.
- Professional development and training opportunities.
- Tuition reimbursement.
- Employee wellness programs.
- On-site parking.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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