About the Company
Battelle, a global science and technology enterprise, is a leader in applying science to solve complex problems. Operating Pacific Northwest National Laboratory (PNNL) in Richland, Washington, Battelle is at the forefront of scientific discovery and technological innovation. Our work spans national security, energy, environmental science, and health, generating vast amounts of critical information. We are committed to meticulous record-keeping and data integrity, ensuring that our historical and ongoing contributions are accurately preserved and accessible.
Job Description
We are seeking a dedicated and detail-oriented Records Admin Assistant with a strong focus on archive and digital records management. In this vital role, you will be instrumental in supporting the efficient organization, preservation, and accessibility of both physical and digital records. A key aspect of this position involves contributing to our ongoing efforts to digitize historical documents and streamline our information management systems. If you have a passion for accuracy, an eye for detail, and a commitment to maintaining comprehensive archives in a dynamic research environment, we encourage you to apply.
Key Responsibilities
- Manage and organize physical and digital records in accordance with established policies and procedures.
- Assist in the digitization of historical documents, research data, and administrative archives.
- Maintain accurate indexing, cataloging, and metadata for all records within document management systems (DMS).
- Process and respond to records retrieval requests promptly and efficiently, ensuring proper access control.
- Ensure strict compliance with data privacy regulations, internal record retention schedules, and industry best practices.
- Provide comprehensive administrative support to the records management team and other departments as needed.
- Participate in the development and implementation of digital archiving strategies and record-keeping improvements.
- Conduct regular audits of records to ensure completeness, accuracy, and proper storage conditions.
Required Skills
- Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and SharePoint.
- Demonstrated experience with document management systems (DMS) or electronic records management (ERM) software.
- Strong organizational skills with an exceptional ability to manage multiple tasks and prioritize effectively.
- Meticulous attention to detail and a high degree of accuracy in all tasks.
- Ability to handle confidential and sensitive information with the utmost discretion and integrity.
- Familiarity with general record-keeping principles, best practices, and information governance.
Preferred Qualifications
- Associate's degree in Library Science, Information Management, Archival Studies, or a related field.
- Experience with specialized archival software or digital asset management (DAM) tools.
- Knowledge of federal or state records management regulations (e.g., NARA guidelines).
- Prior experience working in a scientific, research, or government contracting environment.
- Certification in Records Management (e.g., CRM) or Information Governance (e.g., IGI+).
Perks & Benefits
- Comprehensive health, dental, and vision insurance plans.
- Generous paid time off, including vacation, sick leave, and company holidays.
- 401(k) retirement plan with competitive company matching contributions.
- Opportunities for professional development, training, and career advancement.
- Flexible work schedule options to support work-life balance.
- Employee assistance program and wellness initiatives.
- Access to cutting-edge research facilities and a collaborative work environment.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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