About the Company
Wichita Public Schools (USD 259) is the largest school district in Kansas, serving a diverse student population with a commitment to academic excellence and student success. We believe in fostering a supportive and engaging environment for both students and staff, providing the resources and opportunities needed to thrive. Join our team and contribute to shaping the future generation in the heart of Wichita.
Job Description
We are seeking a dedicated and organized High School Office Partner with a strong focus on administration and filing to join our team at a high school within the Wichita Public Schools district. This role is crucial for maintaining efficient school operations, providing administrative support to faculty and staff, and ensuring that all records are accurately managed and readily accessible. The ideal candidate will be detail-oriented, possess excellent communication skills, and be proficient in office management systems. This position plays a vital role in creating a welcoming and organized environment for students, parents, and school personnel.
Key Responsibilities
- Manage and organize physical and digital filing systems, ensuring accuracy and confidentiality of student and administrative records.
- Provide comprehensive administrative support to the school principal, assistant principals, and other staff members.
- Handle incoming and outgoing communications, including phone calls, emails, and postal mail.
- Assist with student registration, attendance tracking, and record updates.
- Prepare various documents, reports, presentations, and correspondence as required.
- Maintain office supplies inventory and place orders as needed.
- Greet and assist visitors, parents, and students with inquiries and provide general information.
- Coordinate meetings, appointments, and school events, including room bookings and material preparation.
- Process invoices, expense reports, and other financial documentation in coordination with district guidelines.
- Support the smooth operation of the front office, ensuring a professional and efficient environment.
Required Skills
- Proven experience in an administrative or office support role, preferably in an educational setting.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong attention to detail and accuracy in data entry and record keeping.
- Excellent verbal and written communication skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- High school diploma or GED.
Preferred Qualifications
- Associate's degree in Office Administration, Business Management, or a related field.
- Experience with school management software (e.g., Infinite Campus, PowerSchool).
- Familiarity with K-12 educational environments and administrative procedures.
- Bilingual proficiency (especially Spanish) is a plus.
Perks & Benefits
- Comprehensive health, dental, and vision insurance plans.
- Kansas Public Employees Retirement System (KPERS) membership.
- Paid time off for holidays, vacation, and sick leave.
- Professional development opportunities.
- Employee assistance program (EAP).
- Positive and supportive work environment within the community.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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