About the Company
Northern Trust is a leading provider of wealth management, asset servicing, asset management, and banking solutions for institutions and affluent individuals worldwide. With a heritage of integrity and expertise, we are dedicated to helping our clients achieve their financial goals through personalized service and innovative solutions. We pride ourselves on a culture of excellence and unwavering commitment to our clients.
Job Description
We are seeking a highly organized, proactive, and discreet Personal Assistant with a strong focus on private concierge services to support a high-net-worth individual associated with Northern Trust. This hybrid role requires exceptional attention to detail, impeccable communication skills, and the ability to anticipate needs and manage complex personal and professional arrangements seamlessly. The ideal candidate will act as a central point of contact for various personal matters, ensuring smooth operation and execution of diverse requests, ranging from travel coordination to lifestyle management.
Key Responsibilities
- Manage complex calendars, scheduling appointments, meetings, and personal engagements.
- Arrange domestic and international travel logistics, including flights, accommodations, ground transportation, and detailed itineraries.
- Coordinate personal events, dinner reservations, and entertainment bookings.
- Handle confidential information with the utmost discretion and professionalism.
- Oversee household staff scheduling, vendor management, and personal property maintenance as needed.
- Manage personal correspondence, emails, and phone calls, prioritizing and responding appropriately.
- Process invoices, expense reports, and maintain meticulous financial records.
- Assist with special projects and errands as assigned, demonstrating flexibility and resourcefulness.
- Proactively anticipate needs and offer solutions to enhance efficiency and personal comfort.
Required Skills
- Minimum of 3 years of experience as a Personal Assistant, Executive Assistant, or in a similar private client service role.
- Exceptional organizational and time management skills.
- Superior verbal and written communication abilities.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- High level of discretion, integrity, and confidentiality.
- Proven ability to work independently and manage multiple priorities effectively.
- Strong problem-solving skills and a proactive approach.
Preferred Qualifications
- Bachelor's degree in Business Administration, Hospitality, or a related field.
- Experience working with high-net-worth individuals or in a family office environment.
- Familiarity with luxury service providers and networks.
- Fluency in an additional language.
Perks & Benefits
- Competitive salary and comprehensive benefits package.
- Opportunity to work with a prestigious global financial institution.
- Hybrid work model offering flexibility.
- Paid time off and holidays.
- Professional development opportunities.
- Access to a network of high-caliber professionals.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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