About the Company
Calendly is the world’s leading scheduling platform, designed to simplify the way professionals connect. Trusted by millions globally, we empower teams to streamline meeting coordination, boost productivity, and focus on what matters most. As a fast-growing tech company, we foster a culture of innovation, collaboration, and remote-first flexibility, helping our employees thrive from anywhere.
Job Description
We are seeking an organized and proactive WFH Admin Coordinator with a keen interest in the tech startup ecosystem to join our rapidly expanding team. This 100% remote role is crucial for ensuring the smooth operation of our administrative processes, providing essential support across various departments, and contributing to an efficient work environment. If you’re detail-oriented, tech-savvy, and thrive in a dynamic, remote setting, we encourage you to apply.
Key Responsibilities
- Manage and organize executive calendars, scheduling meetings, appointments, and travel arrangements efficiently.
- Prepare and format documents, presentations, and reports using various software tools.
- Coordinate internal and external communications, including email correspondence and virtual meeting logistics.
- Assist with onboarding new remote employees, ensuring all administrative steps are completed.
- Maintain digital filing systems, databases, and records with meticulous attention to detail.
- Process invoices, expense reports, and other financial documentation.
- Act as a central point of contact for administrative inquiries, redirecting to appropriate teams when necessary.
Required Skills
- Proven experience as an Administrative Coordinator, Virtual Assistant, or similar role.
- Excellent written and verbal communication skills.
- Proficiency in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, Slides) or Microsoft Office Suite.
- Strong organizational and time-management abilities, with a knack for multitasking.
- High level of discretion and confidentiality.
- Ability to work independently and collaboratively in a fully remote environment.
Preferred Qualifications
- Bachelor's degree in Business Administration or a related field.
- Familiarity with project management software (e.g., Asana, Trello).
- Experience working within a tech startup or fast-paced growth company.
- Knowledge of basic accounting principles for expense reporting.
- Proficiency with virtual communication tools like Slack and Zoom.
Perks & Benefits
- Comprehensive health, dental, and vision insurance.
- Generous paid time off and company holidays.
- Stipend for home office setup and monthly internet reimbursement.
- Opportunities for professional development and continuous learning.
- 401(k) matching program.
- Access to a vibrant remote-first company culture with regular virtual team events.
- Mental wellness support programs.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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