About the Company
The University of South Florida Libraries’ Special Collections is dedicated to preserving, organizing, and making accessible unique and rare materials that support the research and teaching mission of the University. Our diverse collections include rare books, manuscripts, archives, and digital resources covering a vast array of subjects, including regional history, environmental studies, and scientific research. We provide a vital service to scholars, students, and the public, safeguarding invaluable cultural and scientific heritage for future generations.
Job Description
We are seeking a meticulous and dedicated Paleontology Archive Clerk to join our Special Collections team at our New Port Richey facility. This crucial on-site role is responsible for the precise organization, cataloging, and high-accuracy data entry of paleontological specimens and associated documentation within our extensive archives. The successful candidate will play a vital role in ensuring the accuracy and accessibility of our collection data, directly supporting scientific research and educational initiatives. This position requires a strong commitment to detail and an understanding of archival best practices, even without prior experience in paleontology – though an interest is a significant plus! Join us in preserving the rich history of life on Earth.
Key Responsibilities
- Perform high-accuracy data entry of paleontological specimen information into the archival database.
- Organize, label, and rehouse physical specimens and associated documentation according to established archival standards.
- Conduct quality control checks on existing data for errors and inconsistencies, performing corrections as needed.
- Assist in the inventory and tracking of paleontological collections.
- Prepare materials for digitization projects, ensuring accurate metadata capture.
- Maintain a clean, organized, and secure archival environment for all materials.
- Collaborate with curators and researchers to ensure data integrity and accessibility of collections.
Required Skills
- Exceptional attention to detail and accuracy in data entry.
- Proficiency with database systems and office software (e.g., Microsoft Excel, Google Sheets).
- Strong organizational and time management skills.
- Ability to follow complex instructions and procedures precisely and consistently.
- Excellent written and verbal communication skills.
- Ability to work both independently and collaboratively as part of a team.
- Physical ability to lift and move archive boxes (up to 25 lbs) and work in a climate-controlled archival environment.
Preferred Qualifications
- Associate's or Bachelor's degree in Library Science, Archival Studies, Museum Studies, or a related scientific field (e.g., Biology, Geology).
- Previous experience in data entry, archival processing, or library support services.
- Familiarity with scientific terminology, particularly in biology or geology.
- Demonstrated interest in paleontology, natural history, or scientific archives.
- Experience with archival management systems (e.g., ArchivesSpace, CollectionSpace).
Perks & Benefits
- Comprehensive health, dental, and vision insurance plans.
- Generous paid time off, including vacation, sick leave, and university holidays.
- Participation in State of Florida retirement plan options.
- Tuition waivers for eligible courses at USF.
- Access to a wide range of university facilities and resources.
- Opportunities for professional development and growth in archival science.
- The unique opportunity to work with significant and rare scientific collections.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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