About the Company
University Hospitals Coventry and Warwickshire (UHCW) NHS Trust is one of the largest acute Trusts in the UK, providing excellent care to over a million people. We are committed to delivering high-quality, patient-centred services across our two major hospitals: University Hospital in Coventry and St Cross Hospital in Rugby. As a leading teaching hospital, we are at the forefront of medical innovation and education, fostering a supportive and dynamic environment for all our staff.
Job Description
We are seeking a reliable and organised Part-time Hospital Mailroom Porter to join our administrative support team. In this vital role, you will ensure the efficient and secure handling of all incoming and outgoing mail, parcels, and internal deliveries within our busy hospital office environment. This position requires attention to detail, physical stamina for lifting and moving items, and a commitment to maintaining confidentiality and accuracy. You will be an integral part of ensuring smooth communication and operational flow within the Trust.
Key Responsibilities
- Sort and distribute incoming mail, packages, and internal correspondence to various departments and individuals within the hospital.
- Collect outgoing mail and packages, ensuring they are correctly addressed, weighed, and stamped according to postal regulations.
- Operate mailroom equipment such as franking machines, scanners, and scales.
- Maintain accurate records of all incoming and outgoing registered mail and deliveries.
- Handle sensitive and confidential documents with discretion and security.
- Assist with the loading and unloading of deliveries, including some heavier items.
- Keep the mailroom clean, organised, and tidy, ensuring a safe working environment.
- Provide support for ad-hoc administrative tasks as required by the office management team.
- Liaise with external couriers and postal services to ensure timely collection and delivery.
- Conduct regular mail rounds to ensure efficient distribution across the hospital site.
Required Skills
- Basic literacy and numeracy skills.
- Strong organisational skills and attention to detail.
- Ability to work independently and as part of a team.
- Good time management and reliability.
- Physical fitness to lift and carry mailbags and packages (up to 15kg).
- Excellent communication and interpersonal skills.
- A proactive and adaptable approach to work.
Preferred Qualifications
- Previous experience in a mailroom, postal, or office support role.
- Familiarity with hospital environments or large organisational settings.
- Basic computer skills for logging and tracking deliveries.
- Knowledge of health and safety guidelines related to manual handling.
Perks & Benefits
- NHS Pension Scheme
- Generous annual leave allowance
- Access to NHS discounts and schemes
- Cycle to Work Scheme
- Opportunities for training and professional development
- Employee assistance programme
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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