About the Company
Kaiser Permanente is one of America’s leading integrated health care organizations, committed to providing high-quality, affordable health care services and improving the health of our members and the communities we serve. With a strong presence in California, we are dedicated to compassionate care, innovative research, and fostering an inclusive environment for our employees.
Job Description
We are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative support to senior leadership in our West Covina office. This critical role requires exceptional professionalism, advanced administrative skills, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will be instrumental in ensuring the smooth and efficient operation of the executive office, contributing directly to the strategic objectives of the organization. Relocation assistance is available for qualified candidates.
Key Responsibilities
- Manage and maintain complex executive calendars, including scheduling meetings, appointments, and conferences.
- Coordinate and arrange domestic and international travel logistics, including flights, accommodation, and ground transportation.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Act as a primary point of contact for internal and external stakeholders, screening calls and directing inquiries appropriately.
- Organize and facilitate meetings, prepare agendas, record minutes, and ensure timely follow-up on action items.
- Handle confidential information with the utmost discretion and integrity.
- Process expense reports, invoices, and other financial documentation.
- Support special projects and initiatives as assigned by the executive team.
- Maintain an organized filing system and manage office supplies inventory.
Required Skills
- Minimum of 5 years of experience as an Executive Assistant supporting C-suite or senior-level executives.
- Exceptional organizational and time-management skills with a strong attention to detail.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Excellent written and verbal communication skills.
- Demonstrated ability to maintain confidentiality and exercise sound judgment.
- Strong interpersonal skills with the ability to build rapport with diverse stakeholders.
- Proactive and self-motivated with the ability to work independently and as part of a team.
Preferred Qualifications
- Bachelor's degree in Business Administration, Communications, or a related field.
- Experience working in a large corporate or healthcare environment.
- Familiarity with project management methodologies and tools.
- Certification as an Administrative Professional (CAP) or equivalent.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Comprehensive health, dental, and vision insurance plans.
- Generous paid time off, including vacation, sick leave, and holidays.
- 401(k) retirement plan with company matching.
- Professional development and continuing education opportunities.
- Employee wellness programs and discounts.
- Relocation assistance package for eligible candidates.
- A supportive and collaborative work environment focused on making a difference in healthcare.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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