About the Company
The City of Oakland is a vibrant and diverse municipality dedicated to serving its residents and fostering a thriving community. We are committed to transparency, equity, and innovation in all our public services. Join a team that makes a tangible difference in the lives of Oaklanders every day.
Job Description
The Administrative Clerk – Government Department plays a crucial role in the efficient operation of a key city department. This position involves performing a wide range of administrative and clerical tasks to support departmental staff and ensure smooth daily operations. The successful candidate will be highly organized, detail-oriented, and possess excellent communication skills to assist both colleagues and the public. This is an on-site position located within our departmental offices in Downtown Oakland.
Key Responsibilities
- Manage and maintain departmental records, files, and databases with accuracy and confidentiality.
- Perform data entry, document processing, and generate reports as required.
- Answer and direct phone calls, greet visitors, and provide general information and assistance to the public.
- Schedule appointments, coordinate meetings, and manage departmental calendars.
- Prepare and process correspondence, memos, and other documents.
- Order and maintain office supplies, ensuring adequate stock levels.
- Assist with special projects and other administrative duties as assigned.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent organizational and time management skills
- Strong verbal and written communication abilities
- Ability to handle multiple tasks and prioritize effectively
- High level of accuracy and attention to detail
- Ability to work independently and as part of a team
Preferred Qualifications
- Previous experience in an administrative or clerical role, especially within a government or public sector environment
- Familiarity with municipal government operations or specific departmental procedures
- Experience with document management systems
- Bilingual proficiency (e.g., Spanish, Cantonese) is a plus
Perks & Benefits
- Comprehensive health, dental, and vision insurance plans
- Generous paid time off, including vacation, sick leave, and holidays
- Participation in a robust public employee retirement system
- Opportunities for professional development and career growth
- A stable and impactful career serving the community
- Access to employee wellness programs
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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