About the Company
The University of Memphis is a premier public research university dedicated to academic excellence, groundbreaking research, and community engagement. Our Natural Sciences Department fosters cutting-edge research in various fields, including paleontology, contributing significant knowledge to understanding Earth’s history and biodiversity. We are committed to creating a vibrant and supportive environment for our faculty, staff, and students.
Job Description
We are seeking a highly organized and detail-oriented Paleontology Administrative Aide to support the daily operations of our Paleontology research division within the Natural Sciences Department. This office-based role is crucial for ensuring the smooth administrative functioning of our research projects, fieldwork preparations, and specimen management. The ideal candidate will provide comprehensive administrative support to paleontologists, researchers, and students, managing schedules, correspondence, and documentation related to fossil collections and research initiatives.
Key Responsibilities
- Manage and organize administrative records, scientific reports, and fieldwork documentation.
- Coordinate travel arrangements and logistics for paleontological field expeditions and conferences.
- Process invoices, expense reports, and purchase orders for research supplies and equipment.
- Assist with the preparation of grant applications and research proposals, ensuring compliance with university guidelines.
- Maintain an accurate inventory of fossil specimens and research materials, assisting with database entry.
- Schedule meetings, prepare agendas, and record minutes for departmental and project-specific discussions.
- Handle incoming communications, including emails and phone calls, for the paleontology division.
- Support the organization of workshops, seminars, and public outreach events related to paleontology.
Required Skills
- Minimum 1 year of administrative support experience, preferably in an academic or research setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills with a strong attention to detail.
- Strong written and verbal communication skills.
- Ability to work independently and as part of a team in a fast-paced environment.
Preferred Qualifications
- Associate’s or Bachelor’s degree in a relevant field (e.g., Office Administration, Science, History).
- Familiarity with scientific terminology or experience in a science-related department.
- Experience with university administrative systems or research grant management.
Perks & Benefits
- Comprehensive health, dental, and vision insurance plans.
- Generous paid time off, including holidays and vacation.
- Tuition remission programs for employees and eligible dependents.
- Access to university facilities, including library and recreational centers.
- Retirement savings plans with employer contributions.
- Professional development and training opportunities.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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