About the Company
Presbyterian Healthcare Services is a local, not-for-profit healthcare system in New Mexico. We are a team of healthcare professionals and support staff dedicated to providing the highest quality care to our communities. Our mission is to improve the health of New Mexicans, and we believe that starts with fostering a supportive and collaborative environment for our employees. Join a team where your contributions are valued and directly impact patient care and operational excellence.
Job Description
We are seeking a highly organized and proactive Admin Assistant to join our supportive management team. In this role, you will be instrumental in ensuring the smooth daily operations of our department, providing comprehensive administrative support, and acting as a key point of contact for internal and external stakeholders. This position offers an excellent opportunity to work closely with experienced leaders, contribute to meaningful projects, and grow your professional skills within a dynamic healthcare environment. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and a commitment to maintaining confidentiality and professionalism.
Key Responsibilities
- Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Organize and coordinate internal and external meetings, ensuring all necessary materials are prepared and distributed.
- Act as a primary point of contact, screening calls and directing inquiries appropriately.
- Process expense reports, manage invoices, and assist with budget tracking.
- Maintain an organized filing system, both electronic and physical, ensuring easy retrieval of information.
- Assist with special projects and events as assigned by the management team.
- Order and maintain office supplies and equipment inventory.
- Handle confidential information with discretion and integrity.
- Foster a positive and efficient working environment by providing proactive support.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent written and verbal communication skills
- Strong organizational and time management abilities
- Ability to multitask and prioritize effectively in a fast-paced environment
- High level of attention to detail and accuracy
- Demonstrated problem-solving skills
- Ability to maintain confidentiality and handle sensitive information with discretion
Preferred Qualifications
- Associate's or Bachelor's degree in Business Administration or a related field
- Experience in a healthcare or corporate administrative support role
- Familiarity with project management software or tools
- Knowledge of basic accounting principles
Perks & Benefits
- Comprehensive medical, dental, and vision insurance plans
- Paid time off (PTO) and holidays
- 401(k) retirement plan with company match
- Life and disability insurance
- Tuition reimbursement and professional development opportunities
- Employee wellness programs
- On-site cafeteria and fitness facilities
- Commuter benefits
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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