About the Company
IBM is a global technology and consulting company that innovates at the intersection of business, technology, and society. With a strong commitment to government solutions, we leverage cutting-edge AI and data management technologies to help public sector organizations operate more efficiently, securely, and transparently. Join a team dedicated to making a significant impact on critical government functions.
Job Description
We are seeking a highly motivated Junior Records Coordinator to join our Government Sector Support team in Birmingham, AL. In this role, you will play a crucial part in managing and organizing vital government records, both physical and digital. You will assist in implementing AI-powered solutions to enhance records management efficiency, ensure compliance with regulatory standards, and support our clients in maintaining accurate and accessible information. This is an excellent opportunity for an organized individual with an interest in technology and public service to grow their career.
Key Responsibilities
- Manage and organize physical and digital records, ensuring accuracy and accessibility.
- Assist in the implementation and optimization of AI-powered records management systems.
- Ensure strict compliance with all relevant government regulations, policies, and retention schedules.
- Facilitate timely data retrieval and prepare reports as required by government clients.
- Participate in training sessions and assist in developing new records management procedures for staff.
- Maintain the security and confidentiality of sensitive government information.
- Perform regular audits of records to identify discrepancies and ensure data integrity.
- Collaborate with internal teams and external government stakeholders to support records initiatives.
Required Skills
- Strong organizational and time management skills.
- Exceptional attention to detail and accuracy.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Basic understanding of artificial intelligence (AI) concepts and data management principles.
- Excellent written and verbal communication skills.
- Ability to work effectively in a structured, compliance-driven environment.
- High level of integrity and ability to handle confidential information responsibly.
Preferred Qualifications
- Associate's or Bachelor's degree in Library Science, Information Management, Public Administration, or a related field.
- Prior experience with document management systems (DMS) or enterprise content management (ECM) software.
- Familiarity with government record-keeping standards and regulations (e.g., NARA, HIPAA).
- Previous experience working in a government agency or a highly regulated industry.
- Certification in records management (e.g., CRM) or information governance is a plus.
Perks & Benefits
- Comprehensive health, dental, and vision insurance plans.
- 401(k) retirement savings plan with company matching.
- Generous paid time off, including vacation, sick leave, and company holidays.
- Opportunities for professional development and continuous learning.
- Employee assistance program and wellness initiatives.
- Tuition reimbursement for approved courses.
- Flexible spending accounts for healthcare and dependent care.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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