About the Company
Morgan & Morgan is one of the largest and most successful personal injury law firms in the United States, with a deep commitment to our clients and communities. For over 35 years, we have built a reputation for fiercely advocating for the rights of individuals and achieving outstanding results. Our expansive network of offices and dedicated legal professionals allows us to provide unparalleled service and support, driven by a philosophy that puts people first. We pride ourselves on a culture of excellence, innovation, and teamwork, fostering an environment where every member can thrive and contribute to our mission.
Job Description
We are seeking a highly organized, proactive, and discreet Executive Administrative Support professional to join our team in New Port Richey. This pivotal role involves providing comprehensive administrative assistance to senior attorneys and executive leadership, ensuring the smooth and efficient operation of their daily activities. The ideal candidate will be an integral part of our dynamic legal environment, managing complex schedules, preparing critical documents, and facilitating communication with exceptional attention to detail and professionalism. This is an exciting opportunity for an experienced administrative professional looking to make a significant impact within a leading law firm.
Key Responsibilities
- Manage intricate calendars, schedule meetings, appointments, and travel arrangements for senior attorneys and executive staff.
- Prepare, proofread, and format legal documents, correspondence, reports, and presentations with impeccable accuracy.
- Act as a primary point of contact, screening calls, responding to inquiries, and liaising with clients, court personnel, and other external stakeholders.
- Maintain organized physical and electronic filing systems, ensuring confidentiality and easy retrieval of sensitive information.
- Process expense reports, invoices, and other financial documentation in compliance with firm policies.
- Coordinate and prepare materials for board meetings, client briefings, and internal presentations.
- Assist with special projects, research tasks, and firm events as assigned by executive leadership.
- Anticipate needs and proactively provide support to enhance the productivity and efficiency of executive team members.
Required Skills
- Minimum of 3 years of executive administrative support experience, preferably within a legal or professional services environment.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint).
- Exceptional organizational and time management skills with the ability to prioritize multiple tasks in a fast-paced setting.
- Superior written and verbal communication skills, with a keen eye for detail and grammar.
- Proven ability to handle confidential information with discretion and integrity.
- Strong interpersonal skills and a professional demeanor for interacting with high-level clients and internal staff.
- Proactive problem-solving abilities and a strong sense of initiative.
Preferred Qualifications
- Associate’s or Bachelor’s degree in Business Administration, Legal Studies, or a related field.
- Experience with legal case management software (e.g., Clio, MyCase).
- Familiarity with legal terminology and document formats.
- Notary Public commission.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Comprehensive health, dental, and vision insurance plans.
- 401(k) retirement plan with company match.
- Generous paid time off and holidays.
- Life insurance and disability benefits.
- Opportunities for professional development and continuing education.
- A supportive and collaborative work environment.
- Employee assistance program.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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