About the Company
CBRE, a Fortune 500 and S&P 500 company, is the world’s largest commercial real estate services and investment firm. With over 100,000 employees serving clients in more than 100 countries, we provide a broad range of integrated services, including facilities, transaction and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services. We are dedicated to delivering exceptional outcomes for our clients and fostering a collaborative, innovative work environment for our professionals.
Job Description
As an Administrative Specialist with a focus on Real Estate, you will be an integral part of our dynamic team, providing essential support to real estate brokers and property managers. This role requires a highly organized, detail-oriented, and proactive individual who can manage multiple tasks efficiently in a fast-paced environment. You will be responsible for a variety of administrative duties, ensuring smooth operations and contributing to the overall success of our real estate projects and client relationships. This position offers an excellent opportunity to grow your career within the commercial real estate industry.
Key Responsibilities
- Provide comprehensive administrative support to real estate brokers and property managers.
- Prepare, edit, and proofread real estate documents, contracts, proposals, and presentations.
- Manage and maintain property listings, client databases, and other critical records with accuracy.
- Coordinate meetings, appointments, and property showings, including scheduling and logistics.
- Handle incoming communications, including phone calls, emails, and inquiries, directing them appropriately.
- Assist with marketing efforts, including creating brochures, flyers, and online content under guidance.
- Process invoices, expense reports, and other financial documentation in a timely manner.
- Support onboarding of new clients and administrative aspects of property transactions.
- Maintain office supplies inventory and ensure the office environment is organized and professional.
Required Skills
- Minimum of 2 years of administrative experience, preferably in a real estate or professional services environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Strong organizational skills and meticulous attention to detail.
- Ability to prioritize tasks, manage time effectively, and meet deadlines.
- Proven ability to work independently and as part of a team.
- High level of professionalism and discretion when handling sensitive information.
Preferred Qualifications
- Associate's or Bachelor's degree in Business Administration, Real Estate, or a related field.
- Experience with real estate specific software or CRM systems (e.g., Salesforce, Yardi, CoStar).
- Familiarity with real estate terminology and transaction processes.
- Notary Public commission or willingness to obtain one.
Perks & Benefits
- Comprehensive medical, dental, and vision insurance.
- Paid time off (vacation, sick leave, holidays).
- 401(k) retirement plan with company match.
- Employee stock purchase plan.
- Professional development and growth opportunities.
- Access to wellness programs and resources.
- Commuter benefits.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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