About the Company
Kaiser Permanente is one of the largest not-for-profit healthcare plans in the United States, serving millions of members. We are committed to providing high-quality, affordable healthcare services and improving the health of our communities. Our integrated system includes hospitals, medical centers, and a wide network of physicians and healthcare professionals. We leverage technology to enhance patient care and operational efficiency.
Job Description
We are seeking a dedicated and meticulous Data Transfer Specialist with a strong focus on medical records to join our remote team. This role is crucial for ensuring the accurate, secure, and timely transfer of sensitive patient data between various systems and external partners. The ideal candidate will have a deep understanding of medical record structures, data integrity principles, and HIPAA compliance. You will be responsible for managing data transfers, troubleshooting issues, and maintaining detailed documentation of all processes. This is a 100% remote position, allowing you to work from anywhere within the specified geographic area.
Key Responsibilities
- Execute secure and accurate transfers of medical record data between internal systems and external healthcare providers or vendors.
- Ensure all data transfer activities comply with HIPAA regulations, privacy laws, and company policies.
- Monitor data transfer processes for completion and accuracy, promptly identifying and resolving any discrepancies or errors.
- Prepare, validate, and import/export data files in various formats (e.g., HL7, CSV, XML, PDF).
- Maintain comprehensive documentation of all data transfer procedures, configurations, and incidents.
- Collaborate with IT, clinical staff, and other departments to facilitate smooth data integration and resolve technical issues.
- Participate in testing and validation of new data transfer tools and system upgrades.
- Provide regular updates on data transfer status and report on any potential risks or issues.
- Contribute to the continuous improvement of data transfer processes and protocols.
Required Skills
- Minimum 3 years of experience in data management, data transfer, or a related role within a healthcare setting.
- Demonstrated experience with medical record systems (e.g., EHR/EMR platforms).
- Strong understanding of HIPAA, HITECH, and other relevant data privacy regulations.
- Proficiency in data manipulation tools and techniques (e.g., Excel, SQL, scripting for data extraction/transformation).
- Excellent attention to detail and accuracy in data handling.
- Strong problem-solving and analytical skills.
- Ability to work independently and manage multiple tasks in a remote environment.
- Exceptional communication skills, both written and verbal.
Preferred Qualifications
- Bachelor's degree in Health Information Management, Computer Science, Information Technology, or a related field.
- Experience with specific EHR systems like Epic, Cerner, or similar.
- Familiarity with data transfer protocols (e.g., SFTP, API integrations).
- Certification in Health Information Management (RHIA, RHIT) or related data management certifications.
Perks & Benefits
- Comprehensive medical, dental, and vision insurance.
- 401(k) retirement plan with company matching.
- Generous paid time off and holidays.
- Professional development opportunities and tuition reimbursement.
- Employee assistance program.
- Work-from-home stipend for equipment and internet.
- Flexible work schedule options.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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