About the Company
Eversheds Sutherland is a global top 10 law firm, operating in over 70 offices across more than 30 countries. We provide legal services to a diverse range of clients, from major corporations and financial institutions to governments and private businesses. Our commitment to innovation, client service, and employee development makes us a leader in the legal industry. We foster an inclusive environment where talent thrives and careers flourish.
Job Description
We are seeking a highly organized and proactive Legal Secretary to join our dynamic team in Cardiff, supporting our legal professionals with a secure remote/office workspace model. This pivotal role involves providing comprehensive administrative and secretarial support, ensuring the smooth operation of legal practices, and contributing to efficient client service delivery. You will manage complex schedules, prepare critical legal documents, and act as a key point of contact, leveraging both remote work technologies and in-office collaboration as needed.
Key Responsibilities
- Manage and maintain diaries, schedule meetings, appointments, and travel arrangements for legal professionals.
- Prepare, proofread, and format legal documents, correspondence, and presentations to the highest standards.
- Handle incoming and outgoing communications, including phone calls, emails, and postal mail, directing inquiries appropriately.
- Organize and maintain electronic and physical client files, ensuring confidentiality and easy retrieval.
- Process expenses, invoices, and other financial administration tasks.
- Liaise with clients, external counsel, and other stakeholders with professionalism and discretion.
- Assist with legal research, case management, and preparation for court hearings or client meetings.
- Provide general administrative support, including photocopying, scanning, and data entry.
- Proactively manage workloads and priorities to meet deadlines in a fast-paced environment.
Required Skills
- Proven experience as a Legal Secretary or in a similar administrative role within a legal setting.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills, with a keen eye for detail and accuracy.
- Strong organizational and time management abilities, capable of multitasking effectively.
- Ability to work independently and collaboratively within a team.
- High level of professionalism, discretion, and integrity.
- Familiarity with legal terminology and procedures.
Preferred Qualifications
- Relevant legal secretarial qualification (e.g., CILEx, Pitman Training).
- Experience with document management systems (DMS) and legal practice management software.
- Prior experience working in a hybrid or remote-flexible work environment.
- A foundational understanding of corporate law, litigation, or commercial real estate.
Perks & Benefits
- Competitive annual salary and bonus scheme.
- Comprehensive health and wellness benefits package.
- Generous pension contributions.
- Flexible hybrid working model, balancing remote and office work.
- 25 days annual leave plus bank holidays, with options to purchase additional leave.
- Professional development and career advancement opportunities.
- Employee assistance program and wellbeing support.
- Access to a range of employee discounts and benefits.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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