About the Company
Faegre Drinker Biddle & Reath LLP is a prominent national law firm with a deep commitment to client service, community engagement, and professional excellence. With a robust presence in major markets, including Indianapolis, we offer comprehensive legal solutions across a wide array of industries and practice areas. Our firm is recognized for its collaborative environment, innovative approaches, and dedication to fostering the growth of its professionals.
Job Description
We are seeking a highly organized, detail-oriented, and proactive individual to join our team as a Policy Coordinator – Professional Legal Secretary mix. This unique role combines the strategic support of policy coordination with the essential administrative functions of a legal secretary. The ideal candidate will be instrumental in supporting our legal and policy teams, managing critical documentation, facilitating communication, and ensuring the smooth operation of daily tasks within a dynamic legal environment. This position offers an exciting opportunity for a professional who thrives in a fast-paced setting and possesses a strong understanding of legal processes and policy development.
Key Responsibilities
- Provide comprehensive administrative support to attorneys and policy advisors, including scheduling meetings, managing calendars, and coordinating travel arrangements.
- Draft, proofread, and format legal documents, correspondence, reports, and policy briefs with precision and adherence to firm standards.
- Assist in research related to policy initiatives, legislative changes, and regulatory compliance.
- Organize and maintain physical and electronic files, ensuring confidentiality and accessibility of sensitive information.
- Act as a liaison between internal departments, external stakeholders, and clients, managing communications effectively.
- Coordinate logistics for policy-related events, workshops, and committee meetings.
- Process invoices, expense reports, and maintain accurate records for billing purposes.
- Monitor and track legislative developments relevant to the firm's policy work.
Required Skills
- Proven experience in a legal secretarial or administrative role within a legal or policy-focused environment.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems.
- Strong organizational skills and meticulous attention to detail.
- Ability to manage multiple priorities and deadlines effectively.
- Demonstrated discretion and professionalism when handling confidential information.
- Familiarity with legal terminology and administrative procedures.
Preferred Qualifications
- Associate's or Bachelor's degree in Legal Studies, Public Policy, Political Science, or a related field.
- Previous experience with legal research platforms (e.g., LexisNexis, Westlaw).
- Certification as a Legal Secretary (e.g., PLS/ALP) or Paralegal.
- Experience coordinating policy events or projects.
Perks & Benefits
- Competitive salary and comprehensive health, dental, and vision insurance.
- Generous paid time off and holiday schedule.
- 401(k) retirement plan with company match.
- Professional development and continuing education opportunities.
- Life and disability insurance.
- Employee assistance program.
- Wellness programs and initiatives.
- Vibrant and collaborative office environment.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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