About the Company
The California Academy of Sciences is a renowned scientific and educational institution dedicated to exploring, explaining, and sustaining life on Earth. As a leading natural history museum and research institution, we house a vast collection of specimens, conduct cutting-edge research, and inspire a deeper understanding of the natural world. Our mission is advanced through the diligent stewardship of our invaluable collections, which serve as a critical resource for global scientific discovery.
Job Description
The Natural History Specimen Coordinator – Database Management plays a crucial role in the care, organization, and accessibility of our extensive natural history collections. This position involves the accurate cataloging, digitizing, and management of specimen data within our collection management systems. The coordinator will be responsible for ensuring data integrity, facilitating specimen loans and access, and supporting research initiatives by maintaining a high standard of collection information. This role requires meticulous attention to detail, a strong understanding of natural history collections, and proficiency in database management.
Key Responsibilities
- Accurately catalog and digitize natural history specimens (e.g., botany, entomology, paleontology, zoology) into the collection management database.
- Ensure data integrity and consistency across all specimen records, performing regular audits and updates.
- Manage the physical organization and storage of specimens, including rehousing and inventory tasks.
- Assist with the preparation and processing of specimen loans, ensuring compliance with institutional policies and national/international regulations.
- Provide support for researchers and visiting scientists requiring access to collections and data.
- Contribute to the development and implementation of collection policies and procedures.
- Collaborate with other collection staff and departments on various projects related to collection care and accessibility.
- Generate reports and summaries from the database for internal and external stakeholders.
Required Skills
- Proven experience with natural history collection management, specifically with specimens.
- Demonstrated proficiency in using collection management software (e.g., Specify, Arctos, EMu) or similar relational databases.
- Strong understanding of taxonomic principles and biodiversity data standards.
- Excellent organizational skills and meticulous attention to detail.
- Ability to work independently and as part of a team.
- Effective written and verbal communication skills.
- Proficiency with standard office software (e.g., Microsoft Office Suite).
Preferred Qualifications
- Bachelor's degree in Biology, Ecology, Museum Studies, Library Science, or a related field.
- Experience with imaging and digital asset management for natural history specimens.
- Familiarity with GIS and georeferencing techniques for specimen localities.
- Previous experience in a large research institution or museum setting.
- Knowledge of conservation best practices for natural history collections.
Perks & Benefits
- Comprehensive health, dental, and vision insurance.
- Generous paid time off and holidays.
- 401(k) retirement plan with company match.
- Life and disability insurance.
- Professional development opportunities.
- Employee discounts on museum admissions and gift shop items.
- A collaborative and intellectually stimulating work environment.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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