About the Company
The New York State Archives is a unit of the New York State Education Department. We identify, acquire, preserve, and make accessible records of enduring value from New York’s state and local governments. Our mission is to ensure the preservation and accessibility of these vital records for current and future generations, supporting transparent government, historical research, and cultural understanding.
Job Description
We are seeking a dedicated and detail-oriented Public Records Assistant to join our team in Albany, NY. This full-time, on-site position operates during daytime hours and offers an excellent pension plan. The successful candidate will play a crucial role in managing, organizing, and providing access to public records, ensuring compliance with state regulations and archival best practices. If you have a keen eye for detail, strong organizational skills, and a commitment to public service, we encourage you to apply.
Key Responsibilities
- Assist in the processing, cataloging, and indexing of government records and historical documents.
- Respond to public inquiries for information and records, ensuring timely and accurate retrieval.
- Maintain the integrity and security of physical and digital records.
- Prepare documents for scanning and digitization, performing quality control checks.
- Assist with basic preservation tasks, including rehousing and minor repair of documents.
- Operate standard office equipment, including scanners, copiers, and computers.
- Collaborate with other team members on various archival projects and initiatives.
- Ensure all record management activities comply with relevant state and federal regulations.
Required Skills
- High school diploma or equivalent
- Excellent organizational and time management skills
- Strong attention to detail and accuracy
- Proficiency in basic computer applications (e.g., Microsoft Office Suite)
- Ability to work independently and as part of a team
- Effective written and verbal communication skills
- Ability to lift and move boxes up to 30 lbs
Preferred Qualifications
- Associate's degree in Library Science, Archival Studies, History, or a related field
- Previous experience in an office, library, or archival setting
- Familiarity with records management systems or database entry
- Knowledge of New York State government structure and public records laws
Perks & Benefits
- Excellent State Employee Pension Plan
- Comprehensive health, dental, and vision insurance
- Generous paid time off (vacation, sick leave, holidays)
- Professional development and training opportunities
- Supportive work environment dedicated to public service
- Access to state employee assistance programs
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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