About the Company
Tallahassee Memorial HealthCare (TMH) is a private, not-for-profit health care system committed to transforming the health of our community through leading-edge innovation, patient-centered care, and world-class physicians. We are the region’s only Level II Trauma Center and comprehensive stroke center, proudly serving 17 counties in North Florida and South Georgia. Join our team dedicated to excellence and making a real difference in patient lives.
Job Description
We are seeking a highly detail-oriented and accurate Medical Records Sorter to join our Health Information Management team. This office-based role is crucial for maintaining the integrity and accessibility of patient medical records. The successful candidate will be responsible for accurately sorting, filing, and organizing a high volume of physical and electronic medical documents. Precision, confidentiality, and adherence to established protocols are paramount. This is an excellent opportunity for an individual with strong organizational skills and a commitment to meticulous work to contribute to a vital healthcare function.
Key Responsibilities
- Accurately sort and file a variety of medical records and documents, both physical and electronic, into appropriate patient charts.
- Ensure all documents are correctly identified, dated, and sequenced according to established departmental policies and procedures.
- Scan physical documents into the electronic health record (EHR) system with high precision, verifying legibility and proper indexing.
- Perform quality checks on scanned and filed documents to identify and correct any errors or discrepancies.
- Maintain strict confidentiality and security of all patient information in compliance with HIPAA regulations.
- Assist with retrieving and returning medical records as requested by authorized personnel.
- Adhere to retention schedules and support the archiving or destruction of records as appropriate.
- Collaborate effectively with team members and other departments to ensure seamless information flow.
- Participate in ongoing training and development to stay updated on best practices and system changes.
Required Skills
- Exceptional attention to detail and accuracy.
- Strong organizational and time management abilities.
- Proficiency in basic computer applications (e.g., Microsoft Office Suite).
- Ability to handle sensitive and confidential information with discretion.
- Physical ability to sit, stand, walk, lift (up to 20 lbs), and stoop/bend for extended periods.
- Excellent verbal and written communication skills.
- Ability to work independently and as part of a team in a fast-paced office environment.
Preferred Qualifications
- High School Diploma or GED required.
- Previous experience in an office, clerical, or administrative role, preferably within a healthcare setting.
- Familiarity with medical terminology and medical record systems (EHR/EMR).
- Experience with document scanning and indexing processes.
Perks & Benefits
- Comprehensive medical, dental, and vision insurance plans.
- Paid Time Off (PTO) and company-paid holidays.
- 401(k) retirement plan with company matching contributions.
- Life and disability insurance.
- Employee assistance program.
- Opportunities for professional development and career advancement.
- Wellness programs and employee discounts.
- Tuition reimbursement program.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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