About the Company
Duke University Health System is a world-renowned academic medical center and one of the largest employers in the Durham region. Dedicated to advancing health through cutting-edge research, compassionate patient care, and exceptional medical education, Duke Health fosters a collaborative environment where innovation thrives. Our commitment to excellence extends to all levels of our organization, ensuring that every team member contributes to our mission of improving health for all.
Job Description
We are seeking a highly skilled and experienced Executive Liaison to facilitate high-level communication and strategic initiatives within Duke University Health System. This pivotal role supports executive leadership by ensuring seamless information flow, managing complex projects, and fostering strong relationships with internal and external stakeholders. The successful candidate will possess exceptional organizational skills, a proactive approach, and the ability to operate with discretion and confidentiality in a fast-paced academic medical environment.
Key Responsibilities
- Manage and prioritize executive correspondence, communications, and information flow, ensuring timely and effective responses.
- Prepare, review, and edit confidential documents, presentations, and reports for executive leadership.
- Coordinate and facilitate high-level meetings, including agenda development, material preparation, minute-taking, and follow-up on action items.
- Act as a primary point of contact for internal departments and external partners, representing the executive office with professionalism.
- Oversee special projects and strategic initiatives from conception to completion, ensuring alignment with organizational goals.
- Conduct research and synthesize information to support executive decision-making and strategic planning.
- Maintain an organized and efficient executive office, including calendar management and travel arrangements.
- Foster strong working relationships with key stakeholders, including board members, faculty, staff, and community leaders.
Required Skills
- Exceptional written and verbal communication skills
- Strong organizational and project management abilities
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Demonstrated ability to maintain confidentiality and exercise discretion
- Proven experience in a high-level administrative or liaison role
- Ability to work independently and collaboratively in a complex environment
- Excellent interpersonal and relationship-building skills
Preferred Qualifications
- Bachelor's degree in Business Administration, Communications, Healthcare Administration, or a related field
- Experience within an academic medical center or large healthcare system
- Familiarity with Duke University Health System's structure and operations
- Project management certification (e.g., PMP)
Perks & Benefits
- Comprehensive health, dental, and vision insurance plans
- Generous paid time off and holidays
- Retirement plans with employer contributions
- Tuition assistance programs for continuing education
- Wellness programs and employee assistance
- Access to state-of-the-art facilities and resources
- Professional development and career growth opportunities
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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