Private Assistant – High Discretion, Competitive Pay

About the Company

Bank of America is one of the world’s leading financial institutions, serving individual consumers, small and middle-market businesses and large corporations with a full range of banking, investing, asset management and other financial and risk management products and services. With a significant presence in Durham, NC, we are committed to fostering an inclusive environment where our employees thrive and contribute to our mission of making financial lives better through the power of every connection.

Job Description

We are seeking an exceptional and highly discreet Private Assistant to provide comprehensive, confidential support to a senior executive in our Durham office. This critical role requires an individual with impeccable organizational skills, a proactive approach, and the ability to manage complex personal and professional calendars with the utmost discretion. The ideal candidate will be a trusted partner, anticipating needs and handling sensitive information with integrity and professionalism. This is an on-site position requiring a strong commitment to service excellence and a deep understanding of corporate and personal support dynamics.

Key Responsibilities

• Manage complex calendars, scheduling appointments, meetings, and travel arrangements (domestic and international) with precision.
• Act as a primary point of contact, screening calls and correspondence, and handling inquiries with professionalism and discretion.
• Prepare and organize documents, presentations, and reports, ensuring accuracy, confidentiality, and timely delivery.
• Handle sensitive personal and professional tasks, including detailed expense reporting, personal errands, and event planning.
• Maintain highly organized digital and physical filing systems for confidential information and records.
• Coordinate and facilitate seamless communication between the executive and internal/external stakeholders.
• Proactively anticipate needs and provide innovative solutions to ensure efficient operations and support for the executive.
• Oversee office supplies and equipment, ensuring the executive's workspace is always well-prepared and functional.

Required Skills

• Minimum 3 years of experience as an executive assistant or private assistant supporting a senior-level executive.
• Demonstrated ability to handle highly confidential information with absolute discretion and integrity.
• Exceptional organizational skills and meticulous attention to detail.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant productivity tools.
• Excellent written and verbal communication skills with a professional demeanor.
• Proactive, self-motivated, and adaptable with a strong problem-solving aptitude.
• Ability to manage multiple priorities, work effectively under pressure, and meet tight deadlines.
• Strong interpersonal skills with the ability to build rapport and trust.

Preferred Qualifications

• Bachelor's degree in Business Administration or a related field.
• Experience working in a financial services or fast-paced corporate environment.
• Familiarity with advanced travel booking platforms and sophisticated expense management software.
• Project management experience or certification.
• Knowledge of local Durham area resources and services.

Perks & Benefits

• Competitive annual salary reflective of experience and discretion required.
• Comprehensive health, dental, and vision insurance plans.
• 401(k) retirement plan with robust company match.
• Generous paid time off, including vacation, sick leave, and holidays.
• Tuition reimbursement program for continued professional development.
• Access to a wide array of professional development and growth opportunities.
• Employee assistance program offering support for various personal and professional challenges.
• Wellness programs and resources to support employee well-being.

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