Private Personal Assistant – Manage Home & Office

About the Company

Honeywell is a global leader in connected technologies, building a safer, more sustainable, and innovative future. With a significant presence in Arizona, our diverse portfolio spans aerospace, building technologies, performance materials, and safety and productivity solutions, all aimed at tackling the world’s toughest challenges. We are committed to pioneering solutions that improve the quality of life for people around the globe.

Job Description

We are seeking an exceptionally organized and proactive Private Personal Assistant to provide comprehensive support for a high-level executive’s home and office needs. This demanding role requires a self-starter with impeccable discretion, strong communication skills, and the ability to manage a wide array of personal and professional tasks seamlessly. The ideal candidate will be adept at anticipating needs, problem-solving independently, and maintaining a high level of confidentiality and professionalism at all times. This is an on-site position based in Mesa, AZ, requiring a dedicated presence to manage day-to-day operations effectively.

Key Responsibilities

• Manage complex calendars, scheduling appointments, meetings, and personal engagements.
• Arrange and coordinate extensive domestic and international travel logistics, including flights, accommodations, and itineraries.
• Handle all personal errands, appointments, and general administrative tasks for the executive.
• Oversee household staff (cleaners, gardeners, etc.), managing schedules, payments, and performance.
• Coordinate with vendors for household maintenance, repairs, and projects, ensuring timely completion and quality service.
• Manage household budgets, tracking expenses, processing invoices, and maintaining accurate financial records.
• Act as a primary liaison between the executive and various contacts, both professional and personal.
• Organize and maintain personal and professional files, documents, and records, ensuring utmost confidentiality.
• Assist with event planning, both private and professional, from concept to execution.
• Conduct research, prepare reports, and handle special projects as assigned.

Required Skills

• Minimum of 3 years of experience as a Personal Assistant, Executive Assistant, or similar role.
• Exceptional organizational and time management skills with meticulous attention to detail.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and various productivity tools.
• Demonstrated ability to maintain confidentiality and exercise extreme discretion.
• Strong written and verbal communication skills.
• Proactive problem-solver with the ability to anticipate needs and act independently.
• Flexibility to work outside standard business hours as needed.

Preferred Qualifications

• Bachelor's degree in Business Administration or a related field.
• Experience supporting C-suite executives or high-net-worth individuals.
• Familiarity with project management software.
• Experience in managing household staff and vendor relations.

Perks & Benefits

• Competitive salary and performance bonuses.
• Comprehensive health, dental, and vision insurance.
• 401(k) retirement plan with company matching.
• Paid time off and holidays.
• Professional development opportunities.
• Life and disability insurance.

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