About the Company
HCA Healthcare is one of the nation’s leading providers of healthcare services, comprising 180 hospitals and approximately 2,000 sites of care, including surgery centers, freestanding ERs, urgent care centers, and physician clinics, in 20 states and the United Kingdom. We are committed to the care and improvement of human life and are dedicated to providing high-quality, compassionate care.
Job Description
We are seeking a diligent and organized Records Admin Assistant with a strong focus on archive management and digital transformation. This role is crucial for maintaining the integrity and accessibility of our extensive organizational records, both physical and digital. The ideal candidate will be responsible for supporting various administrative tasks related to records management, including archiving, retrieval, data entry, and assisting in the migration of physical records to digital formats. You will play a key role in ensuring our documentation meets compliance standards and is readily available for operational needs.
Key Responsibilities
- Manage and organize physical and digital records according to established policies and procedures.
- Assist in the archiving, retention, and secure disposal of records, ensuring compliance with legal and organizational requirements.
- Perform accurate data entry and indexing of records into document management systems (DMS).
- Support the digitization efforts by scanning, categorizing, and verifying physical documents for digital conversion.
- Handle record retrieval requests efficiently, ensuring proper authorization and tracking.
- Maintain confidentiality and security of sensitive information at all times.
- Contribute to the continuous improvement of records management processes and digital workflows.
- Provide general administrative support to the department as needed, including scheduling and correspondence.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Exceptional organizational skills and attention to detail.
- Strong understanding of record-keeping principles and best practices.
- Ability to handle confidential information with discretion.
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a team in a fast-paced environment.
Preferred Qualifications
- Experience with electronic document management systems (DMS) or content management systems.
- Knowledge of data privacy regulations (e.g., HIPAA, GDPR) relevant to records management.
- Previous experience in a records management or administrative support role.
- Associate's degree in business administration, library science, or a related field.
Perks & Benefits
- Comprehensive health, dental, and vision insurance options.
- Paid time off, including vacation, holidays, and sick leave.
- 401(k) retirement plan with company matching contributions.
- Employee stock purchase plan (ESPP).
- Tuition reimbursement and continuing education opportunities.
- Employee assistance program for personal and professional support.
- Wellness programs and resources.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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