Administrative Executive – High Level Management

About the Company

Amgen is one of the world’s leading biotechnology companies. For more than 40 years, Amgen has pioneered biotechnology, discovering, developing, and delivering innovative human therapeutics. Our medicines have helped millions of patients in the fight against serious diseases. With a deep commitment to science and innovation, Amgen strives to serve patients by transforming the promise of science and biotechnology into therapies that have the power to restore health or save lives. We are focused on areas of high unmet medical need and leverage our expertise to strive for solutions that improve health outcomes and dramatically improve people’s lives.

Job Description

We are seeking an exceptionally organized, proactive, and discreet Administrative Executive to provide comprehensive high-level support to our senior executive team. This critical role requires a professional with a strong administrative background, excellent communication skills, and the ability to manage complex calendars, coordinate meetings, handle sensitive information, and support strategic initiatives. The ideal candidate will be a trusted partner, anticipating needs and ensuring the smooth operation of executive functions within a fast-paced, global biotechnology environment.

Key Responsibilities

• Manage complex calendars, scheduling meetings, appointments, and travel itineraries for multiple senior executives.
• Prepare and edit correspondence, communications, presentations, and other documents with a high degree of accuracy and confidentiality.
• Organize and coordinate high-level meetings, including agenda preparation, minute taking, and follow-up on action items.
• Act as a primary point of contact for internal and external stakeholders, screening and directing communications as appropriate.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
• Process expense reports, invoices, and other financial documentation.
• Assist in special projects and research initiatives as assigned by executives.
• Maintain an organized and efficient executive office environment.

Required Skills

• Proven experience as an Executive Assistant or Senior Administrative professional supporting C-suite executives or high-level management.
• Exceptional organizational and time management skills with the ability to prioritize and multitask effectively.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• High level of discretion and integrity in handling confidential information.
• Strong interpersonal skills and the ability to build rapport with diverse stakeholders.
• Proactive problem-solver with a strong attention to detail.

Preferred Qualifications

• Bachelor's degree in Business Administration or a related field.
• Experience working in the biotechnology or pharmaceutical industry.
• Familiarity with corporate governance and compliance procedures.
• Proficiency with collaboration tools and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
• Project coordination experience.

Perks & Benefits

• Comprehensive health, dental, and vision insurance.
• Generous paid time off and holidays.
• 401(k) retirement plan with company match.
• Performance-based bonuses.
• Professional development and growth opportunities.
• On-site fitness center and wellness programs.
• Employee stock purchase plan.
• Collaborative and innovative work environment.

Apply Now