Administrative Services Associate – Immediate Opening

About the Company

CBRE Group, Inc. is the world’s largest commercial real estate services and investment firm. With over 100,000 employees across more than 100 countries, we serve a diverse range of clients with an integrated suite of services, including property sales and leasing, corporate services, appraisal and valuation, property management, and investment management. At CBRE, we are committed to driving real estate forward for our clients, our people, and our communities. Join a team where innovation, integrity, and excellence are at the core of everything we do.

Job Description

We are seeking a highly organized and proactive Administrative Services Associate to join our dynamic team in Miami. This immediate opening requires an individual who thrives in a fast-paced environment, possesses exceptional communication skills, and can efficiently manage a variety of administrative tasks. The successful candidate will play a crucial role in supporting our operational efficiency and ensuring smooth day-to-day office functions. This position offers a fantastic opportunity for a detail-oriented professional looking to contribute to a leading global firm.

Key Responsibilities

• Provide comprehensive administrative support to multiple departments and senior staff members.
• Manage and maintain executive calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle incoming and outgoing communications, including phone calls, emails, and mail.
• Organize and maintain physical and electronic filing systems.
• Assist with office supply inventory, procurement, and vendor relations.
• Coordinate logistics for internal and external events, meetings, and conferences.
• Process expense reports and assist with basic budgeting and financial tracking.
• Act as a primary point of contact for internal and external inquiries, directing them appropriately.
• Undertake special projects and assignments as required to support business operations.

Required Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• High level of attention to detail and accuracy.
• Ability to prioritize tasks and manage multiple projects simultaneously.
• Proven ability to work independently and as part of a team.
• Discretion and ability to handle confidential information.
• Strong problem-solving skills and proactive approach.

Preferred Qualifications

• Associate’s or Bachelor’s degree in Business Administration or a related field.
• Experience in the commercial real estate or professional services industry.
• Familiarity with CRM software (e.g., Salesforce) or other office management systems.
• Bilingual proficiency (English/Spanish) is a plus.

Perks & Benefits

• Competitive salary and performance-based bonuses.
• Comprehensive health, dental, and vision insurance plans.
• 401(k) retirement plan with company match.
• Paid time off, including vacation, sick leave, and holidays.
• Professional development and training opportunities.
• Employee wellness programs.
• Access to corporate discounts and employee assistance programs.
• Dynamic and collaborative work environment.

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