Administrative Partner – Collaborative Office

About the Company

McDonald’s Corporation is a global leader in the quick-service restaurant industry, serving billions of customers daily across more than 100 countries. We are committed to fostering a culture of teamwork, innovation, and customer satisfaction, while also striving to make a positive impact on our communities and the planet. Our corporate offices support a vast network of franchisees and company-owned restaurants, driven by dedicated professionals who thrive in a fast-paced, collaborative environment.

Job Description

We are seeking a proactive and highly organized Administrative Partner to join our collaborative office environment in Naperville. This role is crucial for ensuring the smooth operation of daily administrative functions, providing comprehensive support to multiple department leaders and teams. The ideal candidate will be a self-starter with exceptional communication skills, a keen eye for detail, and the ability to manage multiple priorities effectively in a dynamic setting. This position offers a unique opportunity to contribute to a world-renowned brand and play a vital role in our corporate efficiency and success.

Key Responsibilities

• Manage complex calendars, coordinate meetings, and schedule appointments for multiple executives and team members.
• Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and professional presentation.
• Organize and maintain physical and electronic filing systems, ensuring efficient retrieval of information.
• Coordinate travel arrangements, including flights, accommodation, and ground transportation, and process expense reports.
• Act as a primary point of contact for internal and external stakeholders, screening calls and directing inquiries appropriately.
• Assist with planning and executing corporate events, meetings, and team-building activities.
• Order and maintain office supplies, manage vendor relationships, and ensure office equipment is in working order.
• Facilitate communication across departments and with external partners, ensuring timely dissemination of information.
• Support special projects and initiatives as assigned, demonstrating flexibility and adaptability.

Required Skills

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Excellent written and verbal communication skills
• Strong organizational and time management abilities
• Ability to prioritize tasks and manage multiple projects concurrently
• High level of discretion and confidentiality
• Strong interpersonal skills and a professional demeanor

Preferred Qualifications

• Associate’s degree in Business Administration or a related field
• Experience with corporate travel booking platforms
• Familiarity with project management software
• Experience in a fast-paced corporate or large-organization setting

Perks & Benefits

• Comprehensive health, dental, and vision insurance plans
• 401(k) retirement savings plan with company match
• Paid time off and company holidays
• Employee assistance program
• Tuition reimbursement program
• Opportunities for professional development and career growth
• On-site fitness center and employee wellness programs

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