About the Company
Kaiser Permanente Colorado is one of the largest and most respected not-for-profit health plans in the state. With a commitment to quality care, comprehensive services, and community well-being, we serve millions of members across the region. Our integrated approach to healthcare ensures that our members receive seamless, high-quality medical services. We believe in fostering a supportive and collaborative environment for our employees, recognizing that their dedication is key to our success and our members’ health.
Job Description
We are seeking a highly organized, proactive, and discreet Personal Assistant to provide comprehensive administrative and personal support to a senior executive. This pivotal role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be a trusted partner, anticipating needs and ensuring seamless operations, both professionally and personally, for the executive. This position offers competitive compensation, paid vacation, and holidays, reflecting our commitment to work-life balance and employee well-being.
Key Responsibilities
- Manage and maintain executive's complex calendar, including scheduling appointments, meetings, and travel arrangements.
- Act as the primary point of contact for internal and external communications, screening calls and emails.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Organize and coordinate personal and professional appointments and events.
- Handle confidential information with the utmost discretion and professionalism.
- Assist with personal errands and tasks as needed to support the executive's work-life balance.
- Process expense reports and manage petty cash or corporate credit card usage.
- Develop and maintain a filing system for critical documents and information.
- Coordinate with other departments and external stakeholders to ensure smooth operations.
- Anticipate needs and proactively offer solutions to improve efficiency and productivity.
Required Skills
- Minimum of 2 years of experience as a Personal Assistant or Executive Assistant.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Exceptional organizational and time management skills.
- Strong verbal and written communication abilities.
- High level of discretion and integrity when handling confidential information.
- Ability to work independently and as part of a team.
- Problem-solving skills and a proactive approach to tasks.
Preferred Qualifications
- Bachelor's degree in Business Administration or a related field.
- Experience working in a large corporate or healthcare environment.
- Familiarity with virtual collaboration tools and project management software.
- Notary Public certification is a plus.
Perks & Benefits
- Competitive annual salary.
- Generous paid vacation and holidays.
- Comprehensive health, dental, and vision insurance.
- 401(k) retirement plan with company match.
- Life and disability insurance.
- Employee wellness programs.
- Professional development opportunities.
- Supportive and collaborative work environment.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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